Preamble
As a member of the Cal Sport Clubs
Program, the Cal Gymnastics Club will provide the opportunity for athletes of
all levels to participate in the sport of gymnastics at and beyond the
intramural level. We will represent
Article I.
Name
The name of
this organization is the Cal Gymnastics Club. Throughout this document,
the term “Club” shall mean the Cal Gymnastics Club.
Article II.
Officers
A.
Executive Committee
The executive committee shall consist of:
1.
President
2.
Vice President
3.
Treasurer
4.
Safety Officer
5.
Secretary
6.
Fundraising Chair
7.
Historian
8. Team Captain
B.
Qualifications of the
Officers
1.
The president,
vice-president, treasurer, and safety officer must be current
2.
All officers must be
active members of the Club in good standing, possessing a desire to improve the
Club.
3.
All officers should be
First Aid and CPR certified by the end of the fall term. (The cost of
such certifications will be subsidized by the Club).
4.
All officers must
attend practice at least one evening per week, (or find a replacement), to
welcome new members and introduce them to the Club. Each practice must
have one officer present or a designated representative.
5.
Officers should keep
the Club moving in a direction that allows the Club to remain in good standing
with the University.
C.
Duties of the Officers
1.
President
a.
Calling and presiding
over all Club meetings and executive meetings
b.
Representing the
Gymnastics Club at all Sport Club meetings
c.
Coordinating,
supervising and overseeing all Club activities
d.
Regulating the use and
control of all Club property
e.
Recruiting and
securing all coaches
f.
Acting as, or finding,
a meet director for all home meets
g.
Acting as contact for
all teams, as well as prospective new members
h.
Organizing and running
all exhibitions and events run by the Club
i.
Fulfilling or
delegating all obligations for vacant officer positions
2.
Vice President
a.
Assuming the
presidential responsibilities in the absence of the president
b.
Organizing and
scheduling all meets
c.
Securing all travel
arrangements and submitting all travel requests
d.
Securing judges and
facilities for home meets
e.
Completing various
duties assigned by the president
3.
Treasurer
a.
Collecting Club fees,
and/or verifying receipts where appropriate
b.
Maintaining the Club’s
financial records (The treasurer should have monthly reports about the budget
to be presented at the executive committee meetings.)
c.
Submitting purchase
orders and travel reimbursement requests
d.
Obtaining and
dispersing Club funds for any Club activity
e.
Preparing the Club’s annual
budget for the Sport Clubs Program
f.
Completing various
duties assigned by the president
4.
Safety Officer
a.
Obtaining and
maintaining certification in First Aid and CPR
b.
Obtaining training in
handling blood-borne pathogens
c.
Obtaining and/or
maintaining a First Aid kit
d.
Ensuring proper First
Aid supplies are available at all Club functions
e.
Ensuring all
appropriate safety documentation is present at all Club functions
f.
Ensuring all Club
activities contain First Aid and CPR certified persons present.
g.
Completing various
duties assigned by the president
5.
Secretary
a.
Keeping the minutes of
all officer meetings and Club meetings (These minutes should be organized
and available to all Club members).
b.
Organizing the creation
and distribution of all publicity, posters, flyers, ads, etc… for the Club and
for all Club functions
c.
Creating and
maintaining a Club roster of both competitive and non-competitive members
(This includes phone numbers, emails, etc…)
d.
Maintaining and
updating the Club’s email listserve
e.
Completing various
duties assigned by the president
6.
Fundraising Chair
a.
Organizing all
fundraisers
b.
Monitoring attendance
at fundraisers
c.
Researching and
obtaining ideas from Club members about fundraisers
d.
Helping the treasurer
with assigned duties
e.
Completing various
duties assigned by the president
7.
Historian
a.
Taking pictures and
video at practice and meets
b.
Organizing a year-end
yearbook for future Club generations
c.
Maintaining the Club’s
website
d.
Developing and
maintaining an alumni database
e.
Helping the secretary
with assigned duties
f.
Completing various
duties assigned by the president
8. Team Captain
a.
Recruiting gymnasts for
the club's competitive teams.
b.
Encouraging and helping
to organize all home competitions
c.
Assisting the
vice president(s) with all travel to competitions
d.
Assisting the
treasurer with ordering uniforms
e.
Serving in the capacity
of a team captain at all meets
f. Completing various duties assigned
by the president
D.
Powers of the Officers
1.
The Club officers shall
vote to decide all Club financial matters, including, but not limited to the
following:
a.
Distribution of Club
funds for any Club use (except as stipulated in item 3 below)
b.
Hiring of all coaches
c.
Regulation of semester
and summer dues, as well as any visitor fees (as stipulated in item 4 below)
2.
All Club expenditures
must be approved by a majority of Club officers.
3.
All expenditures of $1000
or more must be announced to the Club at least two weeks prior to when club
funds are committed to the expenditure, and the expenditure may be delayed to
await Club approval, under the following stipulations:
a.
If the expenditure is a
non-emergency Club purchase that is approved by the Club officers, then the
president or appointed designee must announce the intended purchase to the club
at least two weeks prior to when funds are committed to the purchase. If
5 or more club members present to any officer an objection to the purchase,
then the purchase must be delayed until after the decision is approved by the
Club at a Club business meeting.
b.
If the expenditure is a
competition expense (such as nationals), then the president or appointed
designee must announce the intended expenditure to the club at least two weeks
prior to when Club funds are committed to the expenditure. If 5 or more
club members present to any officer an objection to the total competition
expense, then the expenditure must be delayed until after the total competition
expense is approved by the Club at a Club business meeting.
c.
If the expenditure is
mandated by either the Sports Club Program or the Golden Bear Gymnastics
facility supervisor, then the expenditure must be announced to the Club at
least one week prior to the procurement of funds.
d.
If the expenditure is a
purchase that is subsidized by Club members, (such as leotards, grips,
t-shirts, warm-ups, bags, etc…), then, (provided the amount not completely
subsidized by Club members is less than $1000), no announcement regarding the
details of the expenditure need be announced before procurement of funds.
e.
In case of an emergency
expense that cannot wait for Club approval, the Club officers are granted
authority to procure the emergency funds necessary. When such emergency
situations occur, the decisions made must be announced to the Club membership
within one week of the decision, and justification for the emergency and the
decision made must be provided.
4.
Any changes in the
Club’s dues that are approved by the Club officers must be presented to the
Club for approval at a Club business meeting.
5.
Any expenditure
involving distribution of funds among individual Club members for travel or any
other purpose shall be determined by the Club officers, in accordance with any
distribution policies previously set forth.
6.
The Club president
shall determine the dates, times, and agendas of all Club business meetings,
under the following stipulations:
a.
The president should
(if at all possible) announce all Club business meetings at least one week in
advance of the meeting date. The announcement must include an initial
agenda, and contact information for an officer designated to accept proxy
votes.
b.
Any changes to the
agenda for a business meeting must occur at least 48 hours prior to the meeting
time. No vote shall be taken, nor item discussed at any business meeting,
that has not been placed on the meeting agenda prior to that time.
c.
Any member may vote by
proxy by submitting his/her vote in writing (email is acceptable) to a
designated officer at least 24 hours prior to the start of the meeting.
Proxy votes will be accepted any time before the start of the meeting; but if
submitted within 24 hours of the meeting, it is the responsibility of the
member to ensure that his/her vote is received by an officer attending the
meeting, in time for the vote.
d.
All members are
encouraged to contact the president to request a call for a business meeting,
or to include an item on a currently scheduled business meeting agenda.
e.
The president is
encouraged to respond appropriately to legitimate member requests for business
meetings and business meeting agenda items.
f.
Any member who wishes
to have the president call a business meeting without the president’s approval
may do so by presenting any Club officer with a written meeting agenda bearing
the signatures of ten current Club members in good standing, each of whom is
aware of the president’s disapproval. The president shall be required to
call a business meeting within 2 weeks of receiving such a request.
g.
Any member who wishes
to add an item to a currently scheduled business meeting’s agenda without the
president’s approval may do so by submitting to any Club officer, the agenda item
in writing, bearing the signatures of ten current Club members in good
standing, each of whom is aware of the president’s disapproval. This
request must be presented to the president at least 72 hours prior to the start
of the scheduled meeting.
h.
In the absence of the
president, the duties of presiding over a Club business meeting shall fall to
the other officers in their elected order, as dictated in Article III of this
document.
Article III.
Elections
A.
General elections for
all officer positions shall be held mid-spring semester.
B.
Club members shall be
notified two weeks prior to general elections.
C.
The officers shall be
elected in the following order:
1.
President
2.
Vice President
3.
Treasurer
4.
Safety Officer
5.
Secretary
6.
Fundraising Chair
7.
Historian
8. Team Captain
D.
A simple majority of
voting members shall determine the new officers.
E.
Proxy votes will be
accepted for officer elections. (See article II for how proxy votes may
be submitted).
F.
Two Club members may
share any officer position other than president.
G.
One Club member can
fill two or more officer positions, with the president’s permission.
H.
Any duties for vacant
officer positions shall be assumed or delegated by the president, until the
position can be filled.
I.
Elections for vacant
officer positions may be held at any Club business meeting at the request of
the president. Any officer elected to fulfill a vacant officer position
must have the support of the current president.
J.
If there is a vacancy
in the office of the president, the presidential duties shall fall to
subsequent officers based on their elected order as dictated above.
Article IV.
Impeachment
A.
Initiation of the
impeachment process:
Any Club
member may present to the executive committee an official request for an
officer to be impeached. This request must be written and accompanied by
at least ten signatures from current Club members in good standing. An
impeachment hearing will commence at the beginning of the next business
meeting.
B.
Proceedings of the
impeachment hearing:
The initiator
of the impeachment motion, or an appointed representative, shall have 5 minutes
to present the case for impeachment. The officer in question, or an
appointed representative shall have then have 5 minutes for defense. Each
party will then (following the same order) be granted an additional 2 minutes
for rebuttal, and a vote shall be taken immediately following.
C.
Requirements for
removal from office:
A two-thirds
majority vote at an impeachment hearing shall be required to remove an officer
from his / her position.
Article V.
Amendments
A.
Amendments to this
constitution may only occur during the fall and spring semesters, while UC
Berkeley classes are in session.
B.
Any proposed amendments
to this constitution must be announced to the Club membership no less than one
week prior to a meeting at which they can be ratified.
C.
All proposed amendments
to the constitution must be presented to the executive committee for approval.
D.
Proposed amendments
approved by the executive committee will be presented to the Club for
ratification.
E.
Any proposed amendment
not approved by the executive committee may be submitted as an agenda item for
the next business meeting under the following stipulations: the request
must be in writing, bearing the signatures of ten current Club members (or at
least half the current Club members, if the total Club membership is less than
20) in good standing, each of whom is aware of the executive committee’s
disapproval.
F.
A two-thirds majority
of the voting members is necessary to ratify the amendments.
G.
An absentee ballot may
be presented to the executive committee for an amendment. (See article II
for how proxy votes may be submitted).
Article VI.
Membership
A.
Qualifications for
Membership:
Membership
is open to all Cal Students, Faculty, Staff, and members of the campus
community who carry current membership with the Cal Rec. Club.
Participants may be of any level of experience in the sport of gymnastics, from
the absolute beginner to former competitors.
B.
Each member must sign
the Code of Conduct. This states the responsibility of each Club member and the
disciplinary action to be reviewed by the executive officers if there is a
violation of the code.
C.
Participants must be in
good standing with the Club, which includes having paid membership fees and
dues.
D.
Dues:
1.
Members are required to
pay fees to the Club. These fees are adjusted periodically and are
subject to change.
2.
Coaches of the Golden
Bear Gymnastics Elite Academy, Current members of the NCAA Cal team, and
officers of the Club are exempt from paying dues for the duration of their
employment, participation on the NCAA team, or duration of term, respectively.